Instructions for presenters

Before ISEE 2019

1. Each presentation should be 12 minutes with 3 minutes for questions, for a maximum presentation length of 15 minutes. If your presentation is part of symposium, please check with your chair to confirm the duration of your presentation.
2. Oral session will be either 60 or 90 minutes and will feature 4 or 6 presentations, respectively. Each session will have two chairs to manage time and moderate discussion.
3. In order to maintain consistency and allow attendees to move easily between sessions, chairs have been instructed to strictly keep presentation timing and will interrupt if the presenter exceeds the allotted time (15 minutes per presentation, including questions and discussion).
4. Prepare your slides in PowerPoint using landscape orientation and either standard 4:3 or widescreen 16:9 format ratio. You can find out here how to change the format of your presentation. As a guideline, use no more than one slide per minute. Avoid slides with too much information. Focus on results and interpretation.
5. Standard laptops and audio-visual equipment provided by the venue will be used in the lecture room. You will be able to operate your slides by means of a remote control. You cannot use your own laptop.

During ISEE 2019

6. Upon arrival at the ISEE Conference venue, please check in at the Registration Desk and review the final program for possible scheduling changes in your session.
7. All presentations should be pre-loaded on the equipment in the Speaker Service Center (Room 116) the day prior to your presentation. You should be prepared to bring your final presentation on a USB memory stick to the conference venue.
8. Introduce yourself to your session chairs 15 minutes before the session starts in the presentation room.
9. Staff will be available in the central corridors on each floor to assist you.

While Presenting
10. When speaking, make sure to face the microphone for good sound quality.
11. Make sure your presentation does not exceed the allotted time (15 minutes per presentation, including questions and discussion). Session chairs have been instructed to strictly maintain presentation times and will interrupt if the presenter exceeds the maximum length for each presentation.
12. All presentations that take place in the Theater will be video recorded. If you are presenting in the Theater, you will be contacted by the Meeting Organizers after the meeting for consent of publication of the video recording of your presentation on the ISEE Global Education Channel. No video will be published without consent of the presenter.

Before ISEE 2019
1. For proper display at the conference, your poster size should stay within the following maximum dimensions A0 (Portrait):
Width: 841 mm
Height: 1189 mm
You can find the guidelines here on how to change the size of your slides.
2. When preparing your poster, use adequate letter type and font size to ensure good readability. Well-designed figures, graphs and tables will enhance the readability and impact of your poster. We recommend a minimum font size of 48 pt for body text. Do NOT reproduce your submitted abstract on the poster. We prefer you do not include an abstract at all, see point 3 below.
3. Put authors’ names and affiliations right under the title. We recommend 72pt for names and 48 pt for affiliations.
4. Put the conclusion of your poster right under the title, in BOLD CAPITALS 95pt. As a guideline, use no more than 25 words.
5. We encourage use of QR codes to refer the poster viewer to the digital version of your poster to more detailed materials you would like to make available.
6. An example poster can be downloaded here. For more suggestions on how to create a scientific poster you may want to check out this video.
7. Print your poster and bring it with you to the ISEE Conference venue. Please note that there won’t be a printing service provided.
8. Poster boards in the poster area will be numbered. Each poster will be assigned a unique abstract code (beginning with TPS) and a poster board number. Abstract code and poster board number will appear in the final program on the ISEE2019 website and in the Meeting App. We anticipate this to be available in final form ONE WEEK BEFORE THE CONFERENCE, so make sure to check the conference program at that time to find your poster board number.
9. Posters should show the names and affiliations of all contributing authors.

During ISEE 2019

10. Upon arrival at the ISEE Conference venue, please check in at the Registration Desk and review the final program for possible scheduling changes in your session.
11. Please check the conference program for your poster board number. If you have any questions, please come to the Registration Desk.
12. Presenters will be allowed to begin mounting their poster on the designated poster board 1 hours before the start of the session. Mounting materials (e.g., push pins) will be available in the poster area. All posters must be removed immediately at the end of each session, so that the boards may be prepared for the next session.
13. Introduce yourself to your session chairs 15 minutes before the session starts in the presentation room.
14. The poster discussion sessions are intended to provide a forum for presentation of original research findings and their discussion. Poster discussion sessions will be either 60 or 90 minutes and feature 12 or 20 posters, respectively. on a specific scientific topic area.
15. The posters will be viewed for the first 30 and 45 minutes, respectively, of the session. The remaining 30 and 45 minutes, respectively, will be reserved for the group discussion of the posters and the topic of the session in which the individual poster presenters will be expected to participate. It is important to adhere to this schedule because meeting attendees may otherwise miss the discussion.
16. The session chairs will be organizing the session by topic areas and may inform you prior to the conference about issues that will be used to stimulate discussion in the session. Poster presenters should be prepared to address these issues as they relate to their poster.
17. At the start of the discussion session, the presenters of posters assigned to a specific topic area will be asked to join the session chairs at the front of the room. The session chairs will initiate the discussion by briefly introducing the issues and posters that relate to these issues, and may ask poster authors to briefly address the identified issues related to their poster. The discussion will then be opened up to the audience and poster presenters.

Before ISEE 2019

1. For proper display at the conference, your poster size should stay within the following maximum dimensions A0 (Portrait):
Width: 841 mm
Height: 1189 mm
You can find the guidelines here on how to change the size of your slides.
2. When preparing your poster, use adequate letter type and font size to ensure good readability. Well-designed figures, graphs and tables will enhance the readability and impact of your poster. We recommend a minimum font size of 48 pt for body text. Do NOT reproduce your submitted abstract on the poster. We prefer you do not include an abstract at all, see point 3 below.
3. Put authors’ names and affiliations right under the title. We recommend 72pt for names and 48 pt for affiliations.
4. Put the conclusion of your poster right under the title, in BOLD CAPITALS 95pt. As a guideline, use no more than 25 words.
5. We encourage use of QR codes to refer the poster viewer to the digital version of your poster to more detailed materials you would like to make available.
6. An example poster can be downloaded here. For more suggestions on how to create a scientific poster you may want to check out this video.
7. Print your poster and bring it with you to the ISEE Conference venue. Please note that there won’t be a printing service provided.
8. Poster boards in the poster area will be numbered. Each poster will be assigned a unique abstract code (beginning with TPS) and a poster board number. Abstract code and poster board number will appear in the final program on the ISEE2019 website and in the Meeting App. We anticipate this to be available in final form ONE WEEK BEFORE THE CONFERENCE, so make sure to check the conference program at that time to find your poster board number.
9. Posters should show the names and affiliations of all contributing authors.


During ISEE 2019

10. Upon arrival at the ISEE Conference venue, please check in at the Registration Desk and review the final program for possible scheduling changes in your session.
11. Please check the conference program for your poster board number. If you have any questions, please come to the Registration Desk.
12. On the day of your poster session (Monday, Tuesday or Wednesday), all posters should be mounted between 8:00 and 10:00 a.m. and can be taken down after the last session, i.e. after 5:30 p.m. on Monday and Tuesday and after 4.30 on Wednesday, but no later than 6:00 p.m.
13. Posters not removed by the presenters will be removed by the organizers at 6 pm on the day of presentation and will be destroyed.
14. Mounting materials (e.g., push pins) will be available in the poster area.
15. If you are presenting a poster you must be at the poster from 15:15-16:15 on your assigned day. All poster presenters are also encouraged to be at their posters during the morning and afternoon breaks Monday-Wednesday, but this is not required. If you are competing in the student poster competition, the presenting author must be a student to be eligible for the award.

Before ISEE 2019

1. Pechakucha is a qualitative, oral presentation format based on 15 slides which are automatically changed after exactly 20 seconds – so, 5 minutes presentation time! You can find out here how to specify the time to advance to the next slide. Don’t forget to click Apply To All.
2. The ISEE 2019 Pechakucha session will be 90 minutes and will feature 12 presentations. The session will have two chairs to manage time and moderate discussion.
3. In order to maintain consistency, chairs have been instructed to strictly keep presentation timing and will interrupt if the presenter exceeds the allotted time (7.5 minutes per presentation, including questions and discussion).
4. Prepare your slides in PowerPoint using landscape orientation and either standard 4:3 or widescreen 16:9 format ratio. You can find the guidelines here on how to change the format of your presentation.
5. It is recommended to use images rather than text on your slides. Successful Pechakucha presentations usually have images that complement what the speaker is saying and not a bunch of bullets and text on the slide. For an explanation of how to prepare a scientific Pechakucha presentation, please watch this tutorial. The use of animations is discouraged, but if you want to use animations, make sure that the start time and speed of the animation is set so that it fits into the 20 seconds that you have per slide. You can find instructions on how to do this here.
6. Standard laptops and audio-visual equipment provided by the venue will be used in the lecture room. Remember slides in a Pechakucha presentation are automatically changed after 20 seconds so you must be well prepared to make sure your presentation is harmonized with the slides!
7. All presentations should be pre-loaded on the equipment in the Speaker Service Center (Room 116) the day prior to your presentation. You should be prepared to bring your final presentation on a USB memory stick to the conference venue.

During ISEE 2019

8. Upon arrival at the ISEE Conference venue, please check in at the Registration Desk and review the final program for possible scheduling changes in your session.
9. All presentations should be pre-loaded on the equipment in the Speaker Service Center (Room 116) the day prior to your presentation.
10. Introduce yourself to your session chairs 15 minutes before the session starts in the presentation room.
11. Staff will be available in the central corridors on each floor to assist you.

Download here the PDF version of the